As a business owner, CEO or manager, you are probably or at least, should be aiming to constantly push the company and the employees to work as efficiently as possible. The more productive the entire workflow is throughout the company, the more profit you will see at the end of the year. But, at times, there’s only so much you can do to truly improve the efficiency in the workflow. You are limited by the capabilities of your employees and no matter who you hire, you will still stay at that same level of efficiency.
However, with the help of technology and digitization, we can actually see an improvement in business. Most conglomerates today have switched to total digitization, reducing their administrative needs and increasing their overall capability to produce new products or provide more people with their services. In other words, by removing human error from one point of the workflow, they have effectively increased their profits by a large margin.
If you have trouble understanding how exactly technology can help to reduce administration in your business, here is some information about the subject.
1. No more paper
As technology expands and keeps developing into more and more useful innovations that ease the work for humans, the need for paper is reducing too. Why should your assistant constantly carry a notebook with her/him when they can easily just use their phone or a tablet to write down things they need to remember? The phone is much lighter and easier to use than having to drag a paper and a clipboard everywhere you go.
Not only will this make it easier for your employees, but you will also cut a lot of costs this way and you will see a lot more efficient work. Writing down something on a computer is much faster when compared to writing down on a piece of paper. You are basically losing nothing and gaining a bunch of benefits.
We should also note that going paperless means that you will need to turn all of your files into a digital format. Although, you might want to keep your most important and confidential files in physical copies and store them in a safe place.
2. Cloud and server storage
Ever since the appearance of the Internet, we have had the easiest way to access information in the history of mankind. With just the click of a button, you can acquire any kind of data you require.
Assuming that you want to stay competitive against the biggest corporations of this world as a small business owner, you will have to turn to server or cloud storage. Just like we mentioned in the previous paragraph, you will save a lot of money by getting rid of the need for pen and paper, but you will also increase the workflow’s efficiency. Workers won’t have to sift through tons of physical copies and files just to find the information they need.
Instead, all they have to do is log in to your company’s cloud or server storage and they can use the search function to find what they need.
This will also reduce the need for an archivist and the need for assistants to look through those archives.
3. Applications and platforms for better management
Many people believe that being a manager is an easy task and that all that is required from you is to give orders and boss around. That is simply not true. As a manager, you need to ensure that you make the right decision and order the right tasks, otherwise, everything that goes wrong will be your fault. The pressure and stress are simply too unforgiving.
Fortunately, there are tons of applications and platforms out there that can help you manage your employees and organize your team. You won’t have to rely on your assistant anymore. If you are looking for apps to help you take better control of your team and your business, you should check out CIPHR HR Solutions.
4. Fast Internet
Just two decades ago, in the time of dial-up internet, watching a video was impossible considering how slow internet speeds were. Downloading a file that you need for work would take multiple minutes or sometimes even hours. Sometimes, the download server would crash which would cause the file to stop transferring. This was both annoying and very stressful.
However, those days are long ago because today we have access to ridiculously fast internet speeds. Most businesses have already implemented 1 GBps internet connection which enables employees to research and search through websites much faster. What once required ten employees, today you can do the same thing with just one. It is amazing just how much you can reduce your administration cost just by investing in technology.
5. Social Media Marketing and its automation
It is no secret that social media websites have become the number one place you can advertise your brand. In the past, you would have to work through several different companies just to get your ad to be broadcasted on the television.
Today, all of the marketing on social media can be done locally. In other words, one of your workers can just get online and start posting on platforms such as Facebook, Instagram or Twitter. There’s no need for additional administrative work.
What’s even better is that there are a lot of programs and platforms out there that allow you to completely automate the process of social media marketing. This way, you won’t have to take any more of your employees’ time because you can set-up the application to do everything for you. Paying overtime because of social media marketing will be a thing of the past once you implement this in your business.
6. Easier communication
Last but not least is communication. Considering just how many applications are out there in the Play Store and the App Store for establishing a connection between coworkers, it has certainly been made much easier to create proper communication in a business.