In order to understand what a post-audit claim is, you need to know that it’s a part of the commercial and retail work, and it’s a demand for payment made by a third-party company or individual. Usually, retailers hire these companies to help them with this one, especially when it comes to claimed overpayments or claims for owed money that were never issued. The retailers will often need additional “hands” in this job, so they can handle the whole thing properly before they accept the claims without even reviewing them.
These claims often result in post-audit deductions, and they are one of the most stressful things some business owner can face. But, it’s a regular practice in the business world, and that’s why these people should find a way to deal with it. If you go here, you will find plenty of useful information on who will help you the best with this issue, preventing you from spending thousands of dollars and let you maintain a healthy relationship with the customers. Experienced experts are the best ones in this case.
1. These are the steps they are taking to help you
1. They open the records, invoices, bills, and every other documentation needed, so they can form a case and have a good insight on what the claim is based on.
2. The next step is to review the claim and create a report that includes the wrongful claims. At this point, it’s worth mentioning that about 60% of the post audit claims are wrong, and the business owners won’t face any potential damage or danger for their work.
3. After the reviewing process, they can issue a reclaim for the wrongful claim, and they contact the other party on your behalf, or the person who represents them, to see if they can settle, negotiate, or proceed with the reclaim.
4. The recovery phase is when the business owner wins against the party who issued a post-audit claim and receives the payment from them. After that, they pay to the claim recovery group and compensate for the service.
As someone who is starting a new business should be aware of these tricky moments and practices they may have with their potential clients. Usually, the claims are related to specific payments and transactions. Anyway, post audit claims are never good for the business, even though, as we said, it’s proved that most of the time, they are completely wrongful.
There are plenty of things you need to know about post-audit claims and cases when they are wrongful, but here are a few of them:
2. They are something in between good and bad omens
Post-audit claims are one of the most stressful things a business owner may face during their work. They may ruin the whole image and give you a bad name among the suppliers and potential clients. So, we can say that these claims are usually placed between the company and their clients, or even some of the parties they collaborate with. That’s one of the reasons why all the business owners and their finance departments should always keep track of every payment and document that gets in, so they can prove some post-audit claims are wrongful.
3. A professional will often handle the whole thing better than the owners themselves
Most companies don’t define their post-audit policy until they receive the first claim. So, if this is the case with you, you either need to prepare for that or hire professionals who will help you create the policies and rules. This step is crucial, so you can be prepared for the first post-audit claim that will eventually happen, especially if you serve big groups of clients.
4. If you receive this type of claim, react immediately
Don’t wait for long. If you don’t know how to do this, work with the legal team and outsource companies immediately. Be transparent and provide all the history of the case, so you can be sure you aren’t guilty of this. As we claimed before, in about 60% of the cases these claims are wrongful, and they may end up in your favor.
5. Reject the audits without proper documentation
Many times, the claim is not supported by proper documentation, and you, as a business owner, shouldn’t lose time with these people. Don’t send them any copies of the invoices and bills, because they may use it against you. Hire a legal councilor to help you get over this.
6. Prevention is better than intervention
If you plan to start a business, or you already run one, it’s always better to be ready for everything, and you must run your documentation properly, and always insist on written communication, just in case. Also, manage the teams and strengthen the internal procedures, so you can create exceptional workplace practice that will ensure discipline, proper documentation, and healthy actions that prevent bad results.
7. Listen to people’s complaints
One of the ways to prevent wrongful post-audit claims is to establish a good relationship with the customers, understand their complaints, and help them find a way out, especially if they are right. But, for those who are rude and just want to grab something for free, you have a full right to reclaim and issue a lawsuit if they try to harm you with their actions. As we said, the relationship with the customers is important and gains their trust, and prevents post-audit claims when there is no need for that.
Today’s technology and business practice helps maintain a healthy relationship between you, your team, and your customers. It’s also important to have healthy relationships and collaboration with the suppliers too. Use all the tools you think can be useful to run a successful business story, together with your trusted team.
There will always be some customers who aren’t satisfied with your work, or they just want to cause damage to those who work hard to serve them properly. Being aware of this can help you prevent the cases of wrongful post-audit claims, which can really be dangerous, especially for small businesses.